Virtual Freedom – 6 High Impact Ways a Virtual Assistant can buy you More time, Boost Your Productivity and Help you Build the Business you Dream of!

You might not even know what a Virtual Assistant is, let alone know why you would need to hire a Virtual Assistant!

Do you constantly feel like your business runs you instead of you running your business?

Is the list of tasks you’ve completed utterly dwarfed by the list of those still to be done?

Have you realised that most of your day is spent on profitless admin work, rather than the core business that pays the bills?

Wondering what you could possibly do to get on top of things and take your business to the next level?

Well take heart my friend, for you are not alone.  A Virtual Assistant is the answer to your prayers!

What is a Virtual Assistant?

Wikipedia’s definition of a Virtual Assistant is someone who utilises technology to deliver services and communicate with clients by working remotely.  In layman’s terms, a Virtual Assistant (or VA) is generally self-employed and provides professional administrative, technical, or creative (social) assistance to clients remotely from a home office, without taking up space in your office or interrupting your daily routine.  Most have many years experience gained in various industries across all walks of life, and have likely worked in the corporate world, in support and management occupations, thus providing solid grounding to be able to provide the support you require to assist with running a successful business.

Not convinced, Then read on to learn how hiring a Virtual Assistant will relieve you of the stress of running your business, and help take your business to that next level you so desire.

1.  Managing your Social Media Campaigns

Do you post meaningful content to to your FaceBook page, Twitter, or LinkedIn account?  Are yu blogging regularly to achieve a higher SEO ranking?

I hear you laughing!  Are you not posting regularly?  Maybe you don’t post at all!  Often it’s a task on the To-Do list, but if you don’t know what to write about, or how to go about it, it just doesn’t happen.  It’s a known fact that we can procrastinate forever about something we know nothing about.

All the marketing gurus say you should have a presence on Social Media, and be  posting regularly to help increase your SEO ranking.   If you don’t know what to do or how to do it, or just havn’t got the time to do it, let your Virtual Assistant come to the rescue.

Writing_virtual assistant

2.  Writing and Distributing your Client Newsletters

Sending regular newsletters is an easy way of staying in touch with contacts and potential clients to let them know what you’re up to, and reminding them who you are and what you do.  Offering hints and tips, and seasonal deals is quick and easy if you have everything set up and all you have to do is write some content.  Maybe you’re just starting out and not sure what you need to do, or running from appointment to appointment.

Keeping in touch with your contacts can often be forgotten when the pressure of running your business takes over.  Let your Virtual Assistant set you up to run regular newsletters so all you need to do is press a few buttons.  Your Virtual Assistant can even write the newsletter for you so all you need to do is review it!  Now how easy is that?  Make sure you and your business are front of mind when that person needs your particular services so they don’t ring your competitors.

Piles of paperwork_virtual assistant

3.  Proof Reading and Refining Your Critical Marketing Materials

Perhaps you are one of the organised business owners who has a marketing plan in place and regular time booked in your diary to do all your social media posting, write your newsletters and blog posts, AND review them each and every time before you press the Send button.  How often do you just press send without taking the time to read what you have written?

Do you go back and edit a sentence in the middle of a paragraph?  Do you spell check just before you press Send?  I’m sure you’ve all done it – made a final change but because you’re in a hurry have not re-read the sentence or paragraph.  So guess what – you come back later and notice a typo, a stupid spelling mistake.  Or worse, your clients make a comment about incorrect use of grammar or use of apostrophes.

Make sure you have perfect copy each and every time by having your Virtual Assistant proof read everything before you hit Send.

part of Computer keyboard_virtual assistant

4.  Business Intelligence Gathering and Analysis 

When you first started in business you had the time to review your industry and know what your competitors were doing.  You researched when you needed a new supplier.  How often do we hear about a better deal as soon as you sign up to a 24-month contract?  Are you delaying a much needed software upgrade because you’re not sure of the best offering or how it will affect your business?  Research IS a time consuming task.   If you don’t have the time for competitor analysis, to research the highest quality suppliers or service providers, hiring a Virtual Assistant could prove to be one of your best investments.

Coomputer Monitor_virtual assistant

5.  Building and Managing your Customer Relationship Management

Do you collect business cards?  Do you go to networking events and swap business cards with everyone you meet?  Do you have suppliers cards all jumbled up with potential leads and contacts which gather dust on your desk?

Here’s where your Virtual Assistant steps in to make them start working for you; creating or updating a database for all your contacts.  Are you using an Excel spreadsheet, Zoho, or WorkfloMax?  Whether you need easy access to your supplier details, or easy access to your clients to make sending newsletters and special offers a breeze, hiring a Virtual Assistant will get this job done quickly and easily while you get on with doing what you do best.

Calendar_virtual assistant

6.  Managing Your Time, Tasks and Appointments

Are admin tasks one of the first things to be pushed to the bottom of your to-do list?  Or do you get so bogged down with paperwork that you miss following up new leads or post-sales follow ups?  If you’d rather be spending your time on your business rather than doing all the mundane administration, let someone with the experience and know-how do it for you, to help you get on with growing and developing your business.

Find yourself putting the necessary – but unproductive – admin and office tasks to the bottom of your to-do list…and leaving them there? Are you bogged down with paperwork that you miss business opportunities? You need the help of a Virtual Assistant!  Wouldn’t you rather spend your time running your business than dealing with the paperwork?

So why would you hire a Virtual Assistant?  These are some of the tasks you might hand over to a Virtual Assistant, if only you had one!  Let Fait Accompli Services be your part-time, pick up and put down Virtual Assistant.

Give Anne a call today to talk about how Fait Accompli Services can provide an efficient, cost-effective service to your business.